Protecting Personal Information in the Urban

On January 1, 2004, Canada's Personal Information Protection and
Electronic Documents Act (PIPEDA) came into effect. The Act balances
the need for organizations to gather and use personal information
with your right to privacy. It also gives you control over your personal
information by requiring organizations to obtain your consent to
collect, use or disclose information about you.

Personal information includes all information an organization collects,
retains or uses that can in any way identify or give information about
an individual. It does not include the name, title, and business address
or business contact information of an organization's employee.

Meeting PIPEDA compliance requirements has provided the Urban with
the opportunity to put policies and practices in place to safeguard your
privacy in accordance with the Act. The policy is based on the following
ten PIPEDA principles:

1. Accountability: The Urban is responsible for maintaining and
protecting all personal information under its control. A designated
Board Member is accountable for compliance with the ten principles
that comprise the Urban policy.

2. Identifying purposes: When the Urban asks for your personal
information, the purpose for which it is being collected will be
identified. The information is used to inform you about the life of
the church, maintain your subscriptions to church publications,
register you for church events and compile statistical and historical
information about the Urban. Personal information is not shared
with third parties without your express consent.

3. Consent: The Urban requires your knowledge and consent for the
collection, use or disclosure of your personal information, except
where it is required or permitted by law.

4. Limiting Collection: The Urban collects information by fair and
lawful means and limits collection to those details necessary for
identified purposes. The personal information collected is usually
limited to name, title, gender, address, telephone number, email
address and congregational or committee membership.

5. Limiting use, disclosure and retention: The Urban uses your
personal information only for the purpose for which it was collected
unless your consent is sought to do otherwise. Personal information
is retained indefinitely for archival purposes unless you request to
have it deleted.

6. Accuracy: The Urban endeavors to ensure that the information

collected and used is accurate, up to date and as complete as
possible. However, individuals are relied upon to inform us of
changes to their personal information. You may request access to
your personal information and if applicable, request that we make
corrections or changes to your file.

7. Safeguarding information: The Urban applies appropriate
safeguards to our computer networks and physical files and access
to personal information about you is restricted to those Urban
employees and authorized Board Members who need to use the
information for the identified purposes.

8. Openness: The Urban makes information available to you
concerning the practices that apply to the protection of your
personal information.

9. Individual access: At your request, you will be informed of the
existence, use and disclosure of your information and be given
access to it. You may verify the accuracy and completeness of your
information, and may request that it be amended or deleted.

10. Challenging compliance: The designated Board Member will
answer any questions or enquiries you have about the MNO Privacy
Policy or practices